All final reports should be completed online in the grants portal. This is the same portal you used to apply for the grant.

Your username and password are the same ones you use when you apply for grants. You can create a final report by logging in, clicking on the "update" button, clicking on the “App-###” next to the grant name, and on the following screen clicking on “new” (on the right hand side of the page). This will bring you to a final report form. Click on the button that says “FY# Final Report”. Answer all the required questions and save frequently until you are ready to submit. “Save"  buttons can be found on the top and bottom of each page.

• The Itemized Budget Form (you can find the template in the "Which Budget form Do I use" toggle.)
• Copies of thank you letters to your legislators; this is only required for GOS grants.  We ask you to do this because without the support of the Governor and the Legislature, these grants would not exist. You are only required to send letters to your immediate organizational legislators.
• You will need to add your activity locations to the Project Activity Location sheet
• Photos/documents that demonstrate how the grant funds were spent.

Starting in FY25, all grantees will be completing and submitting an itemized budget that details exactly how they spent the ENTIRE grant award. This applies to both GOS and project grants.

UA&M - GOS - Itemized Budget Template

UA&M - PROJECT - Itemized Budget Template

You will need to show that you have spent the entire grant award, not just the first 90% payment. The 10% payment will act as a reimbursement of funds. For example: If your award amount was $10,000, you will detail out in the budget form how you spent $10,000 even though you have only received $9,000 from the State of Utah. You will then receive the last $1,000 once you have submitted the report.

All grants have been processed as split payments- 90% after receipt of signed contract and the final 10% to be disbursed after UA&M has received and reviewed your final report.

If you have not spent out the entire award amount at the time of report submission, please contact our grants team so we can work with you.

You can access the Project Activity Location Sheet here:  FY25 Project Activity Locations

You must add your information to this sheet if you received an FY25 grant from the Utah Division of Arts & Museums. Folk Art Apprenticeship grantees are not required to complete this form.

It is possible the file is still on your computer. If not, you can log into your grant portal account and access the budget form in the application you submitted. If this doesn’t work, please contact us and we can send a copy of your budget form.